Dexter's Back Office

Build a catering enquiry in-app, then staff can approve, amend or reject it before payment.

Central Dexter's view of HR, Health & Safety, Food Safety, policies, review dates and evidence.

Use job-related criteria only. Right-to-work checks must be applied consistently. Scoring is advisory and requires a manager decision. Do not ask prohibited pre-employment health questions. Candidate information must only be kept as long as needed under the recruitment privacy/retention policy.

1-to-1s, probation reviews, performance reviews and agreed actions saved against staff records.

Staff can see published shifts and clock in or out in the Staff App. Managers can create, publish and review shifts here.

Assign actions, add deadlines, priorities, tags and resolution notes.

Staff self-service requests with manager approval, contract-based holiday entitlement and audit history.

Rota changes, training, policies, tasks, payroll approvals and manager announcements in one place.

Recurring Dexter's food-safety, cleaning and opening/closing records with corrective actions and manager review.

Publish policy versions, collect staff acknowledgements and build reusable Dexter's forms.

Back-office management view for Dexter's existing collection ordering and KDS. This does not create another tracking system.

Joined-up customer records. Loyalty-app sign-ups are pulled from the live Dexter's customer database, while Back Office-only notes, complaints, forms and audit history stay attached to the same customer card.

This section reads and updates the menu used by apps.dextersspot.co.uk.

Create personalised offers in the same live service used by apps.dextersspot.co.uk. Enter the customer's email or 6-digit loyalty code below.

Challenge rules and revealed rewards below are linked to the live Loyalty App service.

Secure staff records shared with Dexter's Staff App. Access hierarchy: Super User → Manager → Team Leader → Staff. Only Super User has unrestricted access.

Open Staff App

Staff complete required Dexter's training modules with knowledge checks. Progress and completion records are securely available to authorised managers and in the Staff App.

Equipment register, checks, faults, service dates and corrective actions.

Workflow: weekly payroll is prepared from recorded shift times → Manager checks and approves → Super User verifies → payroll becomes Ready to Send. This does not submit payroll to HMRC or a payroll provider.

Weekly payroll from recorded clock-in/out times. Manager approval is required first, then Super User verification. Verified payroll moves to the HMRC submission queue. HMRC submission is not connected. Do not use this queue as proof of filing.

Daily stock counts, low-stock alerts, out-of-stock control and wastage history.

Supplier directory, purchase orders, deliveries, invoices and price history.

Daily sales, labour %, refunds/voids/discounts and end-of-day manager sign-off.

One controlled source for recipe, allergen and costing references. Recipe and allergen entries are reference data until supplier and allergen verification is completed. Do not use them as verified allergen advice.

What Dexter's needs to complete today: compliance, opening/closing, handover, outages and unresolved actions.

Operational status for Dexter's core apps and devices. Service status is manually recorded until automated health checks are connected.

PASS-style at-a-glance management reporting from the current Back Office records.

Former staff and inactive customer records remain searchable without appearing in active operational lists.

Search staff, customers, documents, incidents, tasks, payroll, equipment, policies, food-safety records and tags.

If the system cannot verify the signed-in account, active status, role or required permission, protected Back Office areas should stay inaccessible.

These values are stored centrally in the secure Back Office database so another company can replace Dexter's branding, email addresses, domains and enabled modules without editing code. Secret API keys are not stored on this page; only safe labels/references are shown.